16 May 6 Quick And Practical Steps To Organize Your Next Event
If you’ve just been asked to organize an event but you feel that you aren’t the perfect person to do that, you are on the right page. We want to give you a quick and practical overview into event planning and, surprisingly, you will also discover to have a hidden skill in this, why not?
Move The Right Steps At The Right Moment
The organization of an event is not an impossible task, even if you are completely new to this kind of things. No matter if you have to plan an event for your company, for your family or for anything else – what matters is that you know what to do and when to do.
There are certain things to know that are all that you need to make the difference with your event planning. It’s actually fundamental that you come well prepared to face this challenge so that you can really succeed with your event. It’s out of doubt that most of the success of your event depend from numerous details, but here we just want to give you an overall guide on the basic practices that you need to learn.
First and foremost, don’t feel anxious or too worried because someone asked you to plan the event – you may even find out that it wasn’t that hard to do. Then, take note of the following basic steps that you have to move in order to plan everything the perfect way for your event.
Here’s What You Need To Know
Ready to know what the basics of event planning should be like? If so, take a look at the following points and get started with your own event planning, the important thing is that you take it easy and have fun (yeah, event planning is basically a lot of fun!).
Goal and objectives
Every event is the reflection of specific goals and objectives. For example, sharing experiences, talking politics or discussing business issues… You know the reasons why you have to plan the event, so stay focused on them and be aware of your goals: you are working for them with your event planning.
Get someone to help you out
You can’t do everything yourself unless you are Superman or Superwoman! There’s nothing wrong in asking someone to help you out with some or even each phase of the event planning. When you have someone whom you trust, you can enjoy such a hard task and see the bright side of it all the time. You may also think to hire a team of people who are specialized in event planning.
How much money can you afford to spend for the event organization? A large part of your event planning depends from the sum of money that you have in your budget. Make sure to do some math before to hire people or to rent a venue so you won’t take the risk to get your wallet empty before the event is completely organized.
What to do
The guests expect to do something cool and unique at your event – that’s why they want to take part to it. Would you ever go to a party if you know that you will get bored all the time? Same goes for every guest of yours. Propose entertainments and funny activities to do together. For example, table games result to be excellent to make people make friends and share funny moments. Moreover, consider that today games for real money are very popular even in the web. Take some inspirational ideas from the table games in our link.
When to go
It’s obvious that you are going to plan the event in advance. Take your time and don’t be in a hurry if you want to make a great job and get compliments by your guests. Depending from the size and level of the event, you may even need from 4 to 6 months time to plan it. And once you set the date, you can proceed by booking the venue, a catering service and everything else.
As soon as you have a date for the event, it’s important to book a venue. Make sure that the venue offers open spaces as well as interior spaces (in case it’s cold outside). When booking a venue, look for discounts. Also, make sure that the location is not too far from the place where the guests live or work. Another point, the venue should be appropriate to the size of your event (50 guests aren’t the same as 500 guests!). Also, compare multiple venues and their prices.
Finally, choose a theme for your event which is related to the reason why you are there or which has something to do with your company and last but not least… have fun!